| In most states, however, a corporation is only required | | | | to get the solicitor in trouble with the state. |
| to have only one annual meeting and keep the minutes | | | | In large and impressive type, the solicitation will remind |
| of that meeting in the corporate book. | | | | you that corporate minutes need to be prepared and |
| Corporate minutes are never filed with any | | | | the company is willing to do it for $100 or so. In much |
| government entity. The corporate minutes are an | | | | smaller type located on the bottom or back of the |
| internal corporate matter and only come to light if there | | | | page, there will be a disclaimer noting the company is |
| is a shareholder dispute or a claim by a third party that | | | | not a government entity and so on. |
| the corporation is a sham. Corporate minutes are | | | | I don't have anything against such companies, but |
| typically taken during the board meeting by the | | | | recommend you don't use them. The internal workings |
| Secretary, who subsequently files them in the | | | | of a corporation and board of directors should be kept |
| corporate book. | | | | absolutely confidential. Board meeting inherently involve |
| Solicitations | | | | discussions of sensitive matters such as business |
| America is a country of entrepreneurs and more than | | | | strategies, new products, how to deal with competitors |
| a few companies have found a business opportunity | | | | and financial issues. In my opinion, this information |
| involving corporate minutes. Typically, these companies | | | | should never be given to any third party. |
| will offer to prepare your corporate minutes for a | | | | There is nothing wrong or illegal about companies |
| nominal fee. The solicitation tends to be in the form of | | | | offering to prepare your corporate minutes. It is just |
| a mailing with an envelope that looks similar to one you | | | | not a good choice. |
| would receive from a government, but not so much as | | | | |