| In most states, however, a corporation is | | | | solicitor in trouble with the state. |
| only required to have only one annual meeting | | | | |
| and keep the minutes of that meeting in the | | | | In large and impressive type, the |
| corporate book. | | | | solicitation will remind you that corporate |
| | | | minutes need to be prepared and the company |
| Corporate minutes are never filed with any | | | | is willing to do it for $100 or so. In much |
| government entity. The corporate minutes are | | | | smaller type located on the bottom or back of |
| an internal corporate matter and only come to | | | | the page, there will be a disclaimer noting |
| light if there is a shareholder dispute or a | | | | the company is not a government entity and so |
| claim by a third party that the corporation | | | | on. |
| is a sham. Corporate minutes are typically | | | | |
| taken during the board meeting by the | | | | I don't have anything against such companies, |
| Secretary, who subsequently files them in the | | | | but recommend you don't use them. The |
| corporate book. | | | | internal workings of a corporation and board |
| | | | of directors should be kept absolutely |
| Solicitations | | | | confidential. Board meeting inherently |
| | | | involve discussions of sensitive matters such |
| America is a country of entrepreneurs and | | | | as business strategies, new products, how to |
| more than a few companies have found a | | | | deal with competitors and financial issues. |
| business opportunity involving corporate | | | | In my opinion, this information should never |
| minutes. Typically, these companies will | | | | be given to any third party. |
| offer to prepare your corporate minutes for a | | | | |
| nominal fee. The solicitation tends to be in | | | | There is nothing wrong or illegal about |
| the form of a mailing with an envelope that | | | | companies offering to prepare your corporate |
| looks similar to one you would receive from a | | | | minutes. It is just not a good choice. |
| government, but not so much as to get the | | | | |